Whenever there are two or more entities involved in a system, the overall success depends on how well they communicate with each other. As far as a school is concerned, there are three - students, staff and parents. Therefore, it is important that there is an effective communication network in place and this is made possible by the school management system. In the current circumstances, when classes are being held remotely and parents' engagement is vital for an efficient learning environment, schools are using newer ways to stay in touch with students and parents on a regular basis.
There are many methods in which student and teacher communication can be handled. However, since this is a three way channel that includes parents too, schools need special tools and find better ways to master it.
Tips to enhance the communications system using school ERP system:
  • Establish trust
    The first thing that ensures an honest communication channel is building trust. Parents, students and teachers/staff need to trust each other and showcase the same in their actions. For example, if certain students are unable to attend a virtual class owing to ill-health occasionally, teachers should trust them and help them to catch up with the other students in the class on a one-on-one basis. Since they are attending classes from home, it is highly impossible for them to miss them without any genuine reason.
    Similarly, parents should be involved in the whole learning process. As mentioned earlier, parents’ engagement has a deep impact on how well the students perform academically and hence, a bond has to be built with them with the help of the school staff. A communication module in the school management system can be relied upon in this regard.
  • Inquiry based learning
    With the new National Education Policy, experiential learning is being given more importance than rote studies. An inquiry based learning approach is ideal for the purpose. In this method, students go through a specific part of the curriculum/subject by themselves and in groups with their peers. In the virtual classroom, they can then have a discussion on the same subject with the respective teacher and learn better and more effectively. This way, they will be able to retain their curriculum in the right manner.
    Instead of the teacher taking up a certain chapter and teaching it to the whole class, this experiential learning is bound to help students communicate their doubts better and get equipped with the subject in hand.
  • Regular communication
    Communication is effective only when it is regular. The students, parents and staff should talk to each other at periodic intervals so as to keep it continual. It does not necessarily have to be oral. You can use the school ERP system for an exclusive communication module and be connected with the parents and students without any delays.
  • Have an online feedback system
    Make sure that the learning process that you are following is constructive. In addition to the tests/assignments, having a feedback system is necessary. This can be done online. Parents and staff/teachers can use it to offer their suggestions and make sure that the common goal of educating the students in the best possible manner is accomplished. Such a solution can be made possible with the implementation of a customized school management system.
  • Multiple forms of communication
    Technology has made it easier for us to stay in touch with each other. There are multiple ways in which communication can happen. As far as schools are concerned, here are a few tools that you may consider:
    • Social media - Using platforms such as Facebook, YouTube, Instagram and Twitter, you can post any significant communications on a real-time basis. This way, students and parents can keep up with any changes/updates and take the necessary steps.
    • Mobile apps - From WhatsApp messages to SMSs, use the myriad mobile apps that are available for an ideal communication channel.
    • Groups - Many groups can be formed on Facebook that can reach the specific audiences and ensure that the messages get communicated without fail.
    • eMails - Using emails is also widely relied upon by several educational institutions to keep parents informed about updates, etc.
Ultimately, communication gives rise to successful students, which is the common goal
Both parents and schools have a common goal - the success of their students. Though a major part of it is based on how well the learning process works, it is also significant to have a fruitful communication module and include students in it too. The aforementioned tips will help everyone in creating such a system and ensuring the overall growth of students in the right manner.